Privacy policy

Last Updated June 1, 2021

At Clovers we want you to feel safe in knowing that your privacy is protected and your personal data processed in a transparent manner.

Introduction

This Clovers Privacy Policy (“Privacy Policy”) describes how we collect, use, disclose, transfer, and store your personal data for the activities described below, including when you visit a Clovers website that links to this Privacy Policy (“Website”), when you attend our marketing and learning events both online and offline (“Events”), and for our business account management. This Privacy Policy describes your choices and rights related to your personal
data.

A reference to “Clovers”, “we”, “us”, or the “Company” is a reference to Clovers AI, Inc. Clovers is the controller for the personal data described in this Privacy Policy.

Personal Data We Collect

Personal Data We Collect Directly From You

Website

As a visitor to the Website, you may choose to provide us with your personal data such as:

First name
Last name
Email address
State

We may also request other data such as your company’s name or your business email address.

Cookies, Web Beacons, and Other Similar Technologies
Clovers does not currently use website tracking technologies to observe your activities, interactions, preferences, transactional information, or other computer and connection information (such as an IP address) relating to your use of our Website. We do not currently use log files, cookies, and similar technologies to collect information about the pages you view, links you click, and other actions you take when accessing our website or emails.

If Clovers collects any other personal data from you, we will explain the purposes at the time we collect it.

Personal Data Obtained from Third-Party Sources

Clovers may also collect business contact information about you from other sources including third parties from whom we have purchased business contact information and from publicly accessible websites, such as your company’s website, professional network services, or press releases. Business contact information may include:

First name
Last name
Business email
Phone number
Company name
Job level
Functional role
Business street address
Online identifier
Employment history

In some instances, we may combine personal data you have provided to us with personal data collected from other sources as described above. We process this data to update, expand, and analyze our existing marketing records; identify new customers; create more tailored advertising or Website experiences; and send marketing emails.

How We Use Your Personal Data

To Contact You
Clovers uses the data we collect about you to provide Clovers Website services and support. For example, if you provide data to us in a “Contact Us” form, we will use your data to respond to your request.

We also use your personal data and information about your activity on our websites to contact you for marketing purposes in accordance with your marketing preferences, including telemarketing calls, and to send marketing emails that we believe may be of interest to you, such as product announcements, newsletters, educational materials, and details on upcoming events. We also use it to send administrative information, such as notices related to products,
services, or policy changes.

To Plan and Manage Events
Clovers uses your data for event planning and management, including registration and connecting with other event attendees, or to contact you further about relevant products and services.

For Improvement Purposes
Clovers uses the data we collect to understand how our Website and services are being used and to make improvements. For example, we may solicit your feedback about your experience using our services, and ways that we can improve those services.

For Security and Investigations
Clovers may use your information to diagnose Website technical problems, as well as to prevent, detect, mitigate, and investigate potential security issues, as well as fraudulent or illegal activity.

Disclosure of Data

Service Providers
Clovers may share data with third-party service providers or vendors contracted to provide services on our behalf. These third-party service providers or vendors may use data we provide to them only as instructed by Clovers.

Webinars, Events, and Other Activities Related to Clovers Offerings Clovers may offer the following solely or jointly with third parties or partners: webinars, events, whitepaper downloads, or other services related to Clovers offerings or services. We may share your contact information and interests in these offerings or services with these approved third parties to communicate with you about Clovers.

Additional Disclosures
Clovers may disclose data if we have a good faith belief that such action is necessary to (a) conform to legal requirements or comply with legal processes; (b) protect and defend our rights or property; and/or (c) act to protect the interests of our users or others. If Clovers goes through a business transition, such as a merger, acquisition by another
company, or sale of all or a portion of its assets, your personal data may be among the assets transferred.

Clovers does not sell personal data that we collect or process under this Privacy Policy.

International Data Transfers

Clovers is headquartered in the United States. If you provide personal data to us from outside of the United States, Clovers will transfer, store, or process your personal data in a country outside your jurisdiction, including countries outside the European Economic Area (“EEA”). However, we have taken appropriate safeguards with respect to the protection of your privacy, fundamental rights and freedoms, and the exercise of your rights. For example, if we transfer personal data from the EEA to a country outside it, such as the United States, we will implement an appropriate data transfer solution such as entering into EU standard contractual clauses with the data importer, or taking other measures to provide an adequate level of data protection under EU law.

Data Retention

Clovers will retain your personal data at least as long as necessary to fulfil the purpose for which it was collected, comply with any laws or regulations, resolve disputes, and enforce our agreements. We may retain your data longer for a legitimate business interest where business benefit is not outweighed by your personal rights and freedoms.

Cookies and Tracking Technologies

Clovers does not currently use cookies and other similar technologies, such as web beacons, HTML5 Local Storage, local shared objects, tags, and scripts on our Website or in email communications.

Your Rights Over Your Personal Data

Depending where you are located, you may have certain legal rights over the personal data we
hold about you, subject to local privacy laws. These may include the right to:

Access the personal data we hold about you
Have incorrect personal data updated or deleted
Have your personal data deleted
Restrict the processing of your personal data
Object to the processing of your personal data carried out on the basis of our legitimate interests or for direct marketing purposes
Receive a copy of your personal data in an electronic and machine-readable format
Not be subject to a decision based solely on automated processing, including profiling, which produces legal effects or otherwise significantly affects you (“Automated Decision-Making”). Clovers does not perform Automated Decision-Making as part of the processing activities covered by this Privacy Notice.
Receive the categories of sources from whom we collected your personal data
Opt out of marketing communications at any time by clicking on the “Unsubscribe” or “Opt out” link in marketing emails we send you or by contacting us
Complain to a regulator or data protection authority about our collection and use of your personal data. For more information, please contact your local data
protection authority.

Clovers will not discriminate against you for exercising your rights. You, or an authorized individual that we can verify is acting on your behalf, can exercise the applicable rights by contacting us using the contact details at the bottom of this Privacy Policy.

Legal Basis for Processing Personal Data

Depending where you are located, you may have certain legal rights over the personal data we hold about you, subject to local privacy laws. These may include the right to:

Access the personal data we hold about you
Have incorrect personal data updated or deleted
Have your personal data deleted
Restrict the processing of your personal data
Object to the processing of your personal data carried out on the basis of our legitimate interests or for direct marketing purposes
Receive a copy of your personal data in an electronic and machine-readable format
Not be subject to a decision based solely on automated processing, including profiling, which produces legal effects or otherwise significantly affects you (“Automated Decision-Making”). Clovers does not perform Automated Decision-Making as part of the processing activities covered by this Privacy Notice.
Receive the categories of sources from whom we collected your personal data
Opt out of marketing communications at any time by clicking on the “Unsubscribe” or “Opt out” link in marketing emails we send you or by contacting us
Complain to a regulator or data protection authority about our collection and use of your personal data. For more information, please contact your local data protection authority.

Our legal grounds for collecting and using your personal data as described in this Privacy Policy fall into the following four categories.

Consent: In some cases, we may ask you for your consent to process your personal data, such as when we need your consent for marketing purposes. You can withdraw your consent at any time, which will not affect the lawfulness of the processing before your consent was withdrawn. If you would like to withdraw your consent, you can do so by emailing privacy@clovers.ai.

Legitimate Interest: We process certain data for the legitimate interests of Clovers, our affiliates, our partners, or our customers. These legitimate interests include, for example, contacting you to provide support or sending you marketing information (subject to applicable law); detecting, preventing, and investigating illegal activities and potential security issues; and maintaining and improving the Website. We will rely on our legitimate interests for processing personal data only after balancing our interests and rights against the impact of the processing on individuals.

Performance of a Contract: Sometimes we process personal data to perform our obligations under an agreement with you. For example, we use payment information you provide when you register for an event to process your payment.

Other Legal Bases: In some cases, we may have a legal obligation to process your personal data, such as in response to a court or regulator order. We also may need to process your personal data to protect vital interests, or to exercise, establish, or defend legal claims.

Security: We use technical and organizational measures that provide a level of security appropriate to the risk of processing your personal data. However, the security of information transmitted through the internet can never be guaranteed. You are responsible for maintaining the security of your password or other form of authentication involved in accessing password-protected or secured resources.

Google Calendar Integration

Additional Limits on Use of Your Google User Data: Is notwithstanding anything else in this Privacy Policy, if you provide the App access to the following types of your Google data, the App’s use of that data will be subject to these additional restrictions:

The App will only use access to read Google Calendar events, title, description, guests, time, video conferencing links, location, settings to provide a product feature that allows users to display their own schedules and will not transfer this Google Calendar data to others unless doing so is necessary to provide and improve these features, comply with applicable law, or as part of a merger, acquisition, or sale of assets.
The App will not use this Google Calendar data for serving advertisements.
The App will not allow humans to read this data unless we have your affirmative agreement for specific messages, doing so is necessary for security purposes such as investigating abuse, to comply with applicable law, or for the App’s internal operations and even then only when the data have been aggregated and anonymized.

Changes to this Privacy Policy
This Privacy Policy may be amended or revised from time to time at the discretion of Clovers. Changes to this Privacy Policy will be posted on the Website and dated to indicate that the policy has been changed or updated. We encourage you to periodically review this Privacy Policy for the latest information on our privacy practices.

How to Contact Us
If you have any questions about this Privacy Policy, or wish to exercise your rights, please submit your request to privacy@clovers.ai